Exhibit Terms

Charge for Space

Basic Booth: $2,000
Includes a branded booth interface, up to 6 pieces of content (PDFs, Videos, Web Links), email link to company contact, 1 chat channel to be accessed by 2 staff members, 1 link to company website, exhibitor profile listed on histoconvention.org and in the event mobile app, NEW! exhibitor influencer micro site for marketing your participation and all activity happening in your booth

Basic Plus Booth: $3,000
Includes a branded booth interface, up to 18 pieces of content (PDFs, Videos, Web Links), email link to company contact, 1 chat channel to be accessed by 4 staff members, 1 link to company website, inclusion in the NEW! Passport engagement game, exhibitor profile listed on histoconvention.org and in the event mobile app, NEW! exhibitor influencer microsite for marketing your participation and all activity happening in your booth

Premium Booth: $5,000
Includes a branded booth interface, up to 39 pieces of content (PDFs, Videos, Web Links), email link to company contact, 2 chat channels to be accessed by 4 staff members, 1 video speaker room, 1 link to company website, inclusion in the NEW! Passport engagement game, 1 PDF in the attendee totebag, exhibitor profile listed on histoconvention.org and in the event mobile app, NEW! exhibitor influencer microsite for marketing your participation and all activity happening in your booth

A 50% deposit for the estimated cost based on the booths requested when you complete the online application is required.  Payment in full is due August 31, 2020 .  

 

Application for Space

Applications for exhibit space are subject to the approval of NSH, in its sole discretion, not to be unreasonably withheld. An exhibitor profile (company description) of specific products and/or services must be entered into the system at the time of submitting your online application form even if you plan to alter it at a later date. NSH reserves the right to reject applications for space if it is in the best interest of the show.

Space Assignment

Booths will be displayed in the order registration was received starting on page 2 of the virtual exhibit hall.  Vendors have the option to purchase the "premium location"  upgrade to guarantee placement on the first page of the virtual exhibit hall.  NSH may at any time change the size or location of the exhibitor's space or layout of the exhibition if NSH deems it necessary for the good of the show. 

Space Cancellation or Reduction

If written notice (email is acceptable) of cancellation is received prior to August 31, 2020 exhibitor will receive a 50% refund of their booth space.   If cancellation is received after August 31, 2020 exhibitor will forfeit 100% of the space cost. Exhibitors registering after August 31, 2020 and subsequently canceling will not be eligible for any refund.

Music Licensing/Social Functions

Any exhibitor providing live or recorded music in an exhibit booth is responsible for obtaining the appropriate music licensing for such activities.    

Exhibitor Conduct

Selling in the exhibit hall is prohibited with the exception of educational materials which require preapproval by NSH.  No solicitation of any type shall be permitted outside of the exhibitor's own booth. Catalogs, pamphlets, souvenirs, and other promotional items may be distributed by exhibitors and their representatives only within their own booths.  Solicitation is defined as seeking to obtain trade, contributions, magazine subscriptions or the like by persuasion, entreaty, request, or formal application.  NSH reserves the right to close any exhibit leased herein, without liability, should exhibitor, the exhibit or any employee thereof engage in acts that are substantially disruptive and against the best interests of the show. 

Cancellation of Symposium/Convention

It is mutually agreed that in the event that the NSH Symposium/Convention is canceled due to acts of God, war, strikes, government regulation, or advisory (including travel advisory warnings by the government or World Health Organization), civil disturbance, terrorism, or threats of terrorism as substantiated by government warnings or advisory notices, curtailment of transportation, epidemics, disaster, fire, earthquakes, hurricanes or any other comparable conditions necessitating the canceling of the exhibit, NSH may revoke this agreement and refund any monies paid in advance. 

Conditions of Contract

Exhibitors agree to abide by the contract conditions published on the NSH website and by all conditions stipulated by the virtual platform vendor that will be included in the Exhibitors Service Kit.  Exhibitors accept responsibility for informing all of their employees and agents of these conditions and agree that they will abide by them as well.  

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